For couples who have already secured a location and a wedding date, and have looked up event decor, but still need some guidance throughout the planning process and assistance with the event design. This package is perfect if you would like advice and direction from the expertise and resources we have to offer, and if you desire creative inspiration for what you have envisioned. We will assist you with your wedding design and help you with the planning process and coordination of vendors on your wedding day.
 

 *Complimentary initial one hour consultation*
 Contact us for more details.

  

The Consultation and Planning:

  • Initial consultation to discuss goals, desires and needs with the wedding couple
  • Completion of Client profile
  • Six planning meetings with a professional wedding consultant
  • Wedding Design
  • Assist the wedding couple with event design, color and theme for the ceremony and reception
  • Assist with an inspiration board with ideas of floral, linens and rentals based on preliminary conversation
  • Stationery
  • Assist with stationery (save the date, invitations, escort cards, place cards, table number/name, signage, menus, programs and thank you notes)
  • Assist with ideas and wording for stationery
  • Venue Selection
  • Review venues selected, discuss floor plan, rain plan and assist with the layout of the ceremony and reception areas
  • Vendor Agreements/Contract Review
  • Referral of vendors based on your budget
  • Review and discuss your desired vendors
  • Secure reliable vendors such as hair stylist and makeup artist, officiant, calligrapher, florist, photographer, musicians, caterer, Videographer, baker, valet parking, Audio visual, lighting, portable restrooms, pipe and drape, bartender services, generator, security, childcare and dance lessons
  • Arrange and attend all meetings with vendors. Additionally, do a walk-through of venues with vendors scheduled to discuss vision and style of the event and get estimates. Further, review contracts prior to signing and confirm all vendor contracts, load-ins and tear down
  • Schedule an appointment with a catering company to get pricing and schedule tasting
  • Assist in designing the reception menu, designing the cake, and signature drinks
  • Primary vendor contact throughout the planning process
  • Coordination and order of rentals and linens
  • Gather estimates, coordination and place order for a rental order regarding event décor according to the storyboard
  • Review rentals included in the venue contract
  • Verify the final guest count with venues and vendors two to three weeks prior to the wedding day
  • Wedding Day Timeline
  • Develop, manage and distribute a detailed wedding day timeline for vendors involved with the wedding
  • Coordinate hair and make up schedule with wedding party and stylists
  • Create and distribute a wedding party timeline with roles, duties and arrival times
  • Wedding Rehearsal
  • Organize, attend and oversee the proceedings of the ceremony rehearsal one day before the wedding
  • Discuss wedding ceremony details and style as well music selections. Coordinate who will perform each task at the ceremony
  • Manage Budget and Track Payments
  • Create and manage a budget that will suit your event needs. Also, monitor spending and track payments and due dates
  • Professional Guidance
  • Help the wedding couple with etiquette advice
  • Provide a monthly wedding checklist template to guide the couple
  • Provide information on obtaining a marriage license
  • Assist with seating arrangement for ceremony and reception
  • Discuss favor ideas for the reception
  • Coordinate with photographer a must have shot list
  • Block hotel rooms for out-of-town guests and family
  • Unlimited availability via phone and email for guidance and advice
  • The package includes one wedding coordinator

Wedding Day Management:

Wedding Ceremony
  • Manage vendors on the wedding day
  • Placement of programs and tossing items
  • Assist and direct all wedding participants before, during and after the ceremony
  • Floral distribution to all members of the wedding party
  • Pin boutonnieres and corsages
  • Coordinate ushers of the seating plan for family and guests
  • Oversee photographers and videographers
  • Make sure musician has the correct musical selections for guests arriving, processional and recessional
  • Orchestrate ceremony line up, cue musicians for the start of the ceremony and cue wedding party participants
  • Direct ceremony recessional
  • Gather the couple, wedding party and immediate family for photos
  • Collect personal ceremony items and give to the designated person
Wedding Reception
  • Manage vendors: load-ins, production and tear down
  • Placement of place cards, escort cards, signage, table numbers/names, guest book and pen, programs, menus, gift table, favors, toasting flutes, cake knife and any other personalized items
  • Assure set up of tables is precise seating
  • Communicate with caterer Maitre D' to ensure excellence and timing services
  • Solve any concerns and emergencies regarding the event
  • Orchestrate reception introductions – Grand entrance, First dance, Special dances, Cake cutting and Grand exit
  • Cue toasts, Entertainment MC, DJ and Musicians
  • Assist and direct wedding couple, wedding party, family members and guests throughout the event
  • Provide wedding day emergency kit
  • Collect personal wedding items and gifts and give to the designated person
  • Certify pick up and return of rentals
  • Disbursement of payments and gratuities

    Package Add ons

    Inquire on pricing per job

  • Rehearsal Dinner planning and day of coordination
  • Day-after Brunch planning and day of coordination
  • Welcome Party planning and day of coordination

Unlimited phone calls (9am to 5pm preferable) and email access. Contact for more details on Reale Weddings in Santa Barbara.

 

The benefits of hiring a wedding planner for your wedding day

Wedding design – We assist with your wedding design, color and theme for your ceremony and reception

Venue – We help you to find the best location for your wedding according to your theme

Contracts – We review and negotiate all the contracts before you signing

Wedding day production schedule – We develop, manage and update the wedding day timeline and ensure vendors follow it on the day of your wedding

  • Coordinate your rehearsal – Orchestrate ceremony rehearsal and coordinate details with vendors.