We design, plan and coordinate your special day. This package is for couples who have no spare time to dedicate to the details involved in planning a wedding. We handle all the logistics, recruit the ideal team of vendors, negotiate all your contracts, create and manage a budget, coordinate stationery, RSVP, guest transportation and accommodations and provide you with inspired ideas. We create tasteful weddings that are custom made to reflect each couple's personal style. We work with couples one on one from the beginning of the process to produce a magnificent wedding celebration. Just leave all the details to Immaginare Events for your fabulous wedding day. Our wedding planner team will be with you from the start to when the last guest departs, to make sure the day you always imagined comes true.

*Complimentary initial one hour consultation*

Contact us for more details.

The Consultation and Planning:

  • Initial consultation to discuss goals, desires and needs with the wedding couple
  • Completion of Client profile
  • Unlimited planning meetings with a professional wedding consultant
  • Wedding Design
  • Meet with the couple to determine and develop event design, color and theme for the ceremony and reception
  • Provide an inspiration board with ideas of floral, linens and rentals based on preliminary conversation. Once all your needs and goals are identified, we tailor-make concepts that are unique, innovative and suit your style
  • Stationery
  • Coordinate stationery (save the date, invitations, escort cards, place cards, table number/name, signage, menus, programs and thank you notes) that suit your vision
  • Assist with ideas and wording for stationery
  • Venue Selection
  • Location scout for ceremony and Reception sites that meet budget and theme
  • Review desired locations, options along with pro's and con's of each site
  • Secure ceremony and reception venues and get necessary permits to make your event flawless
  • Review venues selected, discuss floor plan, rain plan and assist with the layout of the ceremony and reception areas
  • Vendor Arrangements/Contract Review
  • Referral of vendors based on your budget
  • Review and discuss your desired vendors
  • Secure reliable vendors such as hair stylist and makeup artist, officiant, calligrapher, florist, photographer, musicians, caterer, Videographer, baker, valet parking, Audio visual, lighting, portable restrooms, pipe and drape, bartender services, generator, security, childcare and dance lessons
  • Arrange and attend all meetings with vendors. Additionally, do a walk-through of venues with vendors scheduled to discuss vision and style of the event and get estimates. Further, review contracts prior to signing and confirm all vendor contracts, load-ins and tear down
  • Schedule an appointment with a catering company to get pricing and schedule tasting
  • Assist in designing the reception menu, designing the cake, and signature drinks
  • Primary vendor contact throughout the planning process
  • Coordination and order of rentals and linens
  • Gather estimates, coordination and place order for a rental order regarding event décor according to the storyboard
  • Review rentals included in the venue contract
  • Verify final guest count with venue and vendors two to three weeks prior to the wedding day
  • Wedding Day Timeline
  • Develop, manage and distribute a detailed wedding day timeline for vendors involved with the wedding
  • Coordinate hair and make up schedule with wedding party and stylists
  • Create and distribute a wedding party timeline with roles, duties and arrival times
  • Wedding Rehearsal
  • Organize, attend and oversee the proceedings of the ceremony rehearsal one day before the wedding
  • Discuss wedding ceremony details and style as well music selections. Coordinate who will perform each task at the ceremony
  • Accommodation
  • Arrange accommodation, block and manage hotel rooms for out-of-town guests and book hotel rooms for out-of-town family members, wedding party and wedding couple Suite
  • Set up décor for the Bridal night suite
  • Manage Budget and Track Payments
  • Create and manage a budget that will suit your event needs. Also, monitor spending and track payments due dates
  • Guest Management
  • Manage RSVPs for the wedding
  • Transportation
  • Book transportation for wedding party, wedding couple, bridal family, and out-of-town guests
  • Arrange end of the evening or getaway transportation
  • Prepare a transportation itinerary for out-of-town guests and wedding party
  • Welcome Gift Bags
  • Assist with creating welcome bags for out-of-town guests
  • Assemble and deliver in-room out-of-town guests' bags (additional cost)
  • Professional Guidance
  • Help the wedding couple with etiquette advice
  • Provide a monthly wedding checklist template to guide the wedding coouple
  • Assist with the marriage license
  • Assist with seating arrangement for ceremony and reception
  • Discuss favor ideas for the reception
  • Coordinate with photographer a must have shot list
  • Assist in choosing gifts for wedding party and shower hostess
  • Contact newspapers for guidance about placing engagement and wedding announcements, if needed and send engagement and wedding announcement to the newspaper
  • Organize and monitor couples' gift registries (additional cost)
  • Coordinate activities for out-of-town guests
  • Unlimited availability via phone and email for guidance, advice and questions you have in the process of planning
  • The package includes one wedding coordinator
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Wedding Day Management:

Wedding Ceremony
  • Manage vendors on the wedding day
  • Placement of programs and tossing items
  • Assist and direct all wedding participants before, during and after the ceremony
  • Floral distribution to all members of the wedding party
  • Pin boutonnieres and corsages
  • Coordinate ushers of the seating plan for family and guests
  • Oversee photographers and videographers
  • Make sure musician has the correct musical selections for guests arriving, processional and recessional
  • Orchestrate ceremony line up, cue musicians for the start of the ceremony and cue wedding party participants
  • Direct ceremony recessional
  • Gather wedding couple, wedding party and immediate family for photos
  • Collect personal ceremony items and give to the designated person
Wedding Reception
  • Manage vendors: load-ins, production and tear down
  • Placement of place cards, escort cards, signage, table numbers/names, guest book and pen, programs, menus, gift table, favors, toasting flutes, cake knife and any other personalized items
  • Assure set up of tables is precise seating
  • Communicate with caterer Maitre D' to ensure excellence and timing services
  • Solve any concerns and emergencies regarding the event
  • Orchestrate reception introductions – Grand entrance, First dance, Special dances, Cake cutting and Grand exit
  • Cue toasts, Entertainment MC, DJ and Musicians
  • Assist and direct wedding couple, wedding party, family members and guests throughout the event
  • Provide wedding day emergency kit
  • Collect personal wedding items and gifts and give to the designated person
  • Certify pick up and return of rentals
  • Disbursement of payments and gratuities

    Package Add ons

    Inquire on pricing per job

  • Rehearsal Dinner planning and day of coordination
  • Day-after Brunch planning and day of coordination
  • Welcome Party planning and day of coordination

Unlimited phone calls (9am to 5pm preferable) and email access. Contact for more details on Tutto Weddings in Santa Barbara.

 

Why should you hire a wedding planner?

Reduce stressWe take care of all the details of your wedding from the setup to the logistical aspects. The work begins when the event is  still a dream in your mind. Our mission is to take the pressure off of you so you can enjoy your upcoming day.

Save money – We work with top event vendors in Santa Barbara and we are able to negotiate the best prices.

Save time – We recommend the right vendors, interview them and  review contracts prior to signage. We will introduce you with the best vendors and you make the final decision.

Budget – We introduce you with a realistic budget. We work within your budget, guide you with due dates and advice regarding who is paying for what.

  • Wedding style and design – We will help you to make your ideas come true. We will listen to your ideas  and we will define your style and look of your wedding day.